Board Meetings

    KCTC Board of Regents

     

    Minutes

    Kentucky Community and Technical College System

    Board of Regents Meeting

    June 15-16, 2023

    Members Present:

    • Ms. Brittanie Bogard
    • Mr. Russell Cox – participated both days via TEAMS.
    • Ms. Karen Finan – participated both days via TEAMS.
    • Dr. Wendy Fletcher
    • Mr. Chris Girdler
    • Ms. Kimberly Greene
    • Mr. Keith Hamilton – participated both days via TEAMS.
    • Mr. Joseph Heerdink
    • Dr. Patsy Jackson
    • Mr. Barry Martin
    • Ms. Kelly Rabinowitz– participated day one via TEAMS.
    • Mr. Richard Smith
    • Mr. James Lee Stevens
    • Mrs. Brianna Whitten

    Members Absent:

    • Ms. Kelly Rabinowitz (Absent for part of the meeting on Friday)

     

    CALL TO ORDER, June 15, 2023, DAY1:

    KCTCS Board of Regents Chair James Lee Stevens called to order the meeting of the Kentucky Community and Technical College System Board of Regents at 12:00 p.m. (CT) on June 15, 2023. The meeting was held at the Emerging Technology Center of West Kentucky Community and Technical College in Paducah, Kentucky. The press was notified of the meeting on June 82023. Hon. Pamela Duncan, KCTCS General Counsel, served as parliamentarian.

    Chair Stevens asked Ms. Duncan to call the roll.

    There being a quorum present, the meeting began.

    OPEN COMMENT PERIOD:

    Chair Stevens noted that the Board of Regents is holding a 20-minute public comment period at each meeting. Each individual seeking public comment would need to be physically present, they must register with the Board Liaison, and indicate the topic they want to speak about. Only 7 people are permitted to speak, and they will be limited to 3 minutes per person. Chair Stevens asked Board Liaison Hannah Rivera if anyone had signed up to speak. Ms. Rivera noted that one individual had asked to be recognized.

    Ms. Rivera shared that Ms. Patricia Lovett, will be speaking. She has three minutes to speak from the floor without interruption. Ms. Rivera welcomed Ms. Lovett and asked her to come to the podium.

    Ms. Lovett spoke to the Board at the on campus active shooter at Jefferson Community and Technical College (JCTC) and was concerned with the JCTC response and college preparedness.

    After discussion, Chair Stevens moved to the next agenda item.

    COLLEGE PRESENTATION:

    Chair Stevens introduced West Kentucky Community and Technical College President Anton Reece to give a brief presentation about West Kentucky Community and Technical College to the Board. Chair Stevens also thanked Dr. Reece and his staff for all their hard work and preparation for the Board’s visit.

    APPROVAL OF MINUTES:

    Chair Stevens asked if there were any corrections to the March 23-24, 2023, Regular Meeting Minutes. There being none, the minutes were declared approved as presented.

    Chair Stevens moved to the next agenda item.

    CHAIRS REPORT

    Chair Stevens shared that the KCTCS Board of Regents held a joint retreat with Acting President Dr. Larry Ferguson and the KCTCS President’s Leadership Team (PLT) last week. He thanked the Board members and the PLT for being engaged and collaborative and thoughtful in their work. He noted a lot has been asked of the Board members this year, but he was grateful for the time that has been committed from everyone to ensure KCTCS Success.

    Chair Stevens thanked Acting KCTCS President Ferguson for stepping in as Acting President and has done an outstanding job.

    Chair Stevens recognized KCTCS Chancellor Kris Williams who is retiring at the end of June. She has been part of the System since July of 2007. Please join me in recognizing all that Dr. Williams has done.

    Chair Stevens recognized KCTCS Board of Regents member Dr. Wendy Fletcher whose term expires in July. She was honored with a small token of appreciation for her service. Regent Whitten spoke a few words in honor of Regent Fletcher. Please join me in recognizing all that Regent Fletcher has done.

    Chair Stevens noted that the two student Regents would be honored later in the agenda.

    Chairs Stevens called for discussion, there being none, he moved to the next item on the agenda.

    PRESIDENT’S REPORT

    Chair Stevens asked Acting KCTCS President Ferguson to give his presentation to the Board.

    Acting KCTCS President Ferguson introduced the College Presidents in attendance. He gave information regarding the CPE Scorecard Presentation and how KCTCS works within that Scorecard.

    Acting KCTCS President Ferguson shared that Dr. Akapo will be leaving Bluegrass Community and Technical College to assume the Presidency at Kentucky State University. Dr. Ferguson noted that a Presidential Search will begin at Bluegrass Community and Technical in the fall.

    Dr. Ferguson shared that the Big Sandy Presidential Search will be coming to an end soon and a new President will be named.

    After Acting KCTCS President Ferguson’s presentation, Chair Stevens called for discussion. There being none, Chair Stevens moved to the next item on the agenda.

    HURON PROJECT

    Chair Stevens asked Acting KCTCS President Ferguson to present this agenda item to the Board.

    Acting KCTCS President Ferguson shared that at the June 5-6, 2023, retreat, the KCTCS Board of Regents met with Huron consultants and the President’s Leadership Team to review the assessment and corresponding opportunities for improvement. There were several opportunities presented, with the Board and PLT jointly identifying the twelve listed in Attachment A, that should move forward for immediate work; the rest of the opportunities will be considered later.

    Chair Stevens called for discussion.

    During the discussion, the Regents asked if PLT had seen the twelve opportunities shown. Dr. Fergusion shared that the twelve shown were agreed upon with the Board of Regents and the PLT at their retreat.

    Questions were also raised if the twelve opportunities matched with the 2022-26 KCTCS Strategic Plan. Dr. Ferguson noted that Huron will be developing the road-mapping and timelines that KCTCS will need to follow to implement these twelve opportunities and in everything that KCTCS does, the strategic plan, is always looked at. Some things will not be able to happen, but all of this is a work in progress.

    Parliamentarian Duncan shared that Huron will be driving the road mapping to match the 2022-26 KCTCS Strategic Plan. Regents also questioned the order of the opportunities.

    Parliamentarian Duncan noted that there is no order in the twelve opportunities that Huron will be working with everyone on implementing all of these and some of them will even overlap.

    Regent Fletcher asked to present a separate motion that abides by the twelve opportunities but enhances the KCTCS Board of Regents mandate to see that the twelve opportunities are carried out and some cost savings is incurred.

    Parliamentarian Duncan asked for the original motion to be presented and voted upon and then Regent Fletcher may make her motion for the Board to consider as a separate motion with the opportunities.

    Chair Stevens called for the motion.

    MOTION: Regent Finan moved, and Regent Whitten seconded that the KCTCS Board of Regents approve the twelve opportunities identified by Huron in Attachment A. The opportunities will move toward implementation in collaboration with Huron and the System and College Presidents with regularly planned updates to the Board.

    Chair Stevens called for the vote. Ms. Duncan conducted the vote.

    The motion was approved unanimously with one comment made by Regent Heerdink. He noted that he would vote yes with concerns of opportunity ten, not knowing the future of that and concerns of the other motion being made by Regent Fletcher. Regent Heerdink does not support that motion, but he supports Huron and their endeavors with the administration to carry out the twelve opportunities.

    Chair Stevens called for the second motion to be made.

    Regent Fletcher made the following motion:

    “In order to support the modernization of KCTCS to better serve our students, faculty and staff, the state workforce, and the Commonwealth, the Board recommends an initiative directed at restructuring the system and college reships, decreasing the layers of administration, narrowing the span of oversight through the consolidation of leadership for small and in-close proximity Colleges.”

    Regent Finan asked for discussion on the motion. Regent Smith asked for clarification of the motion from Regent Fletcher. Parliamentarian Duncan shared that the motion is to modernize KCTCS through merger and consolidation of administrative layers and proximity colleges. She also noted that Acting KCTCS President Ferguson and the next KCTCS President would carry out those actions. Regent Finan asked if those recommendations would come back to the Board of Regents before anything would have action.

    Chair Stevens called for the motion after this discussion.

    Regent Fletcher made the motion and Regent Finan seconded it.

    Chair Stevens called for the vote.

    Parliamentarian Duncan conducted a roll call vote. Chair Stevens, no; Regent Martin, Aye; Regent Fletcher, Aye; Regent Bogard, Ayer; Regent Cox, Aye; Regent Finan, Aye; Regent Girdler, Aye; Regent Greene, No; Regent Hamilton, Aye; Regent Heerdink, no; Regent Jackson, No; Regent Rabinowitz, No; Regent Smith, No; Regent Whitten, Aye.

    Chair Stevens called for a Recess to count the vote at 2:40 p.m.

    RECESS – The Board took a recess at 2:40 p.m. (CT) and reconvened at 2:54 p.m. (CT)

    The Board reconvened at 2:54 p.m. (CT). Chair Stevens asked Parliamentarian Duncan to share the vote tally.

    Parliamentarian Duncan shared that the vote was seven Aye; and four No. She also explained that faculty, staff, and students have a ½ vote instead of a full vote. With the count of seven Aye, the motion carries.

    Regents asked for the full Huron Report to be placed on the web.

    Chair Stevens moved to the next agenda item.

    UPDATE: LEARNER SUCCESS REPORT

    Chair Stevens asked KCTCS Chancellor Kris Williams to provide a presentation to the Board. Chancellor Williams provided a PowerPoint presentation on Certificate and Program Approvals, ORPA Online Learning Report, Online Course Quality Assurance Pilot and Date, and highlights from the Chancellor’s area.

    KCTCS System Director for Distance Learning Leah Simpson assisted Chancellor Williams with the Online Course Quality Assurance Assessment Report.

    Chair Stephens called for discussion. Hearing none, he asked Chancellor Williams to present the next agenda item.

    Chancellor Williams had three Action items to bring before the Board.

    Action: KCTCS Colleges’ Candidates for Credentials

    RECOMMENDATION: The KCTCS Board of Regents approve the awarding of KCTCS colleges’ candidates for degrees and diplomas and ratify certificates as presented in the supplemental booklet, KCTCS Candidates for Credentials January 6 – April 6, 2023, with the credentials (degrees, diplomas, and certificates) to be awarded to the candidates upon certification that the requirements have been satisfactorily completed.

    Chair Stevens called for the motion.

    MOTION: Regent Whitten moved, and Regent Greene seconded, that the KCTCS Board of Regents approve the awarding of KCTCS colleges’ candidates for degrees and diplomas and ratify certificates as presented in the supplemental booklet, KCTCS Candidates for Credentials January 6 – April 6, 2023, with the credentials (degrees, diplomas, and certificates) to be awarded to the candidates upon certification that the requirements have been satisfactorily completed.

    Chair Stevens called for the vote and asked Ms. Duncan to conduct the roll call vote.

    VOTE: The motion was approved unanimously.

    Action: KCTCS Colleges’ Candidates for Credentials

    RECOMMENDATION: The KCTCS Board of Regents approve the awarding of an Associate in Science degree to Ms. Brittanie Michelle Bogard, Hopkinsville Community College, as presented in the supplemental booklet, KCTCS Candidates for Credentials to be awarded to Ms. Bogard upon certification that the respective requirements have been satisfactorily completed.

    MOTION: Regent Jackson moved, and Regent Whitten seconded, that the KCTCS Board of Regents approve the awarding of an Associate in Science degree to Ms. Brittanie Michelle Bogard, Hopkinsville Community College, as presented in the supplemental booklet, KCTCS Candidates for Credentials to be awarded to Ms. Bogard upon certification that the respective requirements have been satisfactorily completed.

    Chair Stevens called for the vote and asked Ms. Duncan to conduct the roll call vote.

    VOTE: The motion was approved unanimously.

    Chancellor Williams asked Regent Bogard to come forward and she made another recommendation before the Board for Regent Bogard.

    Action: KCTCS Colleges’ Candidates for Credentials

    RECOMMENDATION: The KCTCS Board of Regents approve the awarding of an Associate in Arts degree to Ms. Brittanie Michelle Bogard, Hopkinsville Community College, as presented in the supplemental booklet, KCTCS Candidates for Credentials awarded to Ms. Bogard in December 2022.

    MOTION: Regent Jackson moved, and Regent Heerdink seconded, that the KCTCS Board of Regents approve the awarding of an Associate in Arts degree to Ms. Brittanie Michelle Bogard, Hopkinsville Community College, as presented in the supplemental booklet, KCTCS Candidates for Credentials awarded to Ms. Bogard in December 2022.

    Chair Stevens called for the vote and asked Ms. Duncan to conduct the roll call vote.

    VOTE: The motion was approved unanimously.

    Chancellor Williams and Regents congratulated Regent Bogard and expressed their well wishes as she transfers to Murry State University to pursue her education.

    Action: KCTCS Colleges’ Candidates for Credentials

    RECOMMENDATION: The KCTCS Board of Regents approve the awarding of an Associate in Arts degree with high distinction to Mr. Richard Smith, Southcentral Kentucky Community and Technical College, as presented in the supplemental booklet, KCTCS Candidates for Credentials to be awarded to Mr. Smith upon certification that the respective requirements have been satisfactorily completed.

    MOTION: Regent Fletcher moved, and Regent Martin seconded, that the KCTCS Board of Regents approve the awarding of an Associate in Arts with high distinction degree to Mr. Richard Smith, Southcentral Kentucky Community and Technical College, as presented in the supplemental booklet, KCTCS Candidates for Credentials to be awarded to Mr. Smith upon certification that the respective requirements have been satisfactorily completed.

    Chair Stevens called for the vote and asked Ms. Duncan to conduct the roll call vote.

    VOTE: The motion was approved unanimously.

    Chancellor Williams and Regents congratulated Regent Smith and expressed their well wishes as he transfers to University of Kentucky to pursue his education.

    Chair Stevens announced that the next item on the agenda was closed session.

    CLOSED SESSION

    Regent Fletcher moved, and Regent Whitten seconded, that the KCTCS Board of Regents enter closed session pursuant to KRS 61.8210(1)(c) and/or KRS 61.810(1)(f) at 3:30 p.m. (CT).

    Chair Stevens called for the vote. Ms. Duncan conducted the vote.

    The motion was approved unanimously.

    OPEN SESSION

    Regent Smith made the motion, and Regent Heerdink seconded, that the KCTCS Board of Regents reconvene in open session at 5:28 p.m.

    Chair Stevens called for the vote. Ms. Duncan conducted the vote.

    The motion was approved unanimously.

    Chair Stevens moved to adjourn.

    ADJOURNMENT:

    Regent Fletcher made the motion and Regent Whitten seconded that the meeting adjourns.

    Chair Stevens asked Ms. Duncan to conduct the roll call vote.

    The motion was approved unanimously, and the Board adjourned at 5:30 p.m. (CT).

    CALL TO ORDER, June 16, 2023, DAY 2:

    KCTCS Board of Regents Chair James Lee Stevens called to order the meeting of the Kentucky Community and Technical College System Board of Regents at 9:00 a.m. (CT) on June 16, 2023. The meeting was held at the Emerging Technology Center of West Kentucky Community and Technical College in Paducah, Kentucky. The press was notified of the meeting on June 82023. Hon. Pamela Duncan, KCTCS General Counsel, served as parliamentarian.

    Chair Stevens asked Ms. Duncan to call the roll.

    There being a quorum present, the meeting began.

    INCREASE EMPLOYEE SUCCESS

    UPDATE: EMPLOYER SUCCESS INIATIVES

    Chair Steves asked KCTCS Vice President of Workforce and Economic Development Jessie Schook to present this agenda item.

    Vice President Schook will introduce KCTCS Executive Director of Workforce Talent Development Tanelle Sawyer to give a summary of Handshake. Executive Director Sawyer introduced Mr. Khalil Taliaferro, a Henderson Community College Student who shared his success story through Handshake.

    After the presentation, Vice President Schook, Executive Director Sawyer and Mr. Taliaferro answered questions from the Board.

    Chair Stevens called for additional discussion, there being none he asked Vice President Schook to continue with her agenda items.

    UPDATE: EMPLOYER SUCCESS REPORT

    Vice President of Workforce and Economic Development Schook provided a PowerPoint presentation on Workforce and Economic Development Updates. Updates included the Employer Asset Map, Education First Employers, Career Development Taskforce, and TRAINS.

    Chair Stevens called for discussion. There being none, he moved to the next agenda item.

    Chair Stevens called for discussion. There being none, he moved to the next agenda item.

    UPDATE: KCTCS PRESIDENTIAL SEARCH

    Chair Stevens asked Board Liaison Hannah Rivera to present this agenda item.

    Board Liaison Rivera gave a summary of the June 1, 2023, KCTCS Board of Regents Presidential Search Committee meeting and the next steps on the timeline. She noted that the presidential profile had been approved and the job advertisement will be released on Tuesday, June 20, 2023.

    Board Liaison Rivera noted that the KCTCS Board of Regents Presidential Search Committee will start reviewing applications in early August, and finalist interviews to take place in September.

    Chair Stevens called for discussion. There being none, he moved to the next agenda item.

    UPDATE: EMERGENCY CRISIS PLANNING AND COMMUNICATIONS

    Chair Stevens asked Acting KCTCS President Ferguson to present this agenda item.

    Acting KCTCS President Ferguson shared that Chair Stevens asked for an overview of the action plan that the KCTCS System Office and the 16 colleges’ follow for Crisis Planning. He shared that in 2022 a policy was developed that all the colleges’ and the KCTCS System Office have Emergency Response Teams (ERT).

    Acting KCTCS President Ferguson shared that all the colleges and the System Office are reviewing their plans and conducting training sessions. He called for discussion after his presentation.

    During discussion, Regents asked for periodic updates on the Crisis Communications and Planning for each of the colleges and the System Office. Acting KCTCS President Ferguson noted that it would be added to topics of discussion for future Board meetings.

    Chair Stevens called for additional discussion. There being none, he moved to the next agenda item.

    ACTION: BOARD EVALUATION DISCUSSION

    RECOMMENDATION: That the KCTCS Board of Regents discuss the 2022-2023 Board Evaluation Report and either (a) determine that no recommendations for improvement are needed at this time, or (b) make suggested recommendations for improvement based on the survey results.

    Chair Stevens asked Regent Patsy Jackson to present this agenda item.

    Regent Rabinowitz joined the meeting via TEAMS.

    Regent Jackson presented a PowerPoint presentation with the Board Evaluation results summarized and totaled for the Board members to review. After the presentation, Regent Jackson asked for a motion to make changes or a motion to accept the evaluation as it was given.

    MOTION: Regent Greene made the motion and Regent Smith seconded that the KCTCS Board of Regents accept the 2022-23 Board Evaluation Report.

    Chair Stevens called for the vote and asked Ms. Duncan to conduct the roll call vote.

    VOTE: The motion was approved unanimously.

    Chair Stevens called for a recess.

    RECESS – The Board took a recess at 10:25 a.m. (CT) and reconvened at 10:40 a.m. (CT)

    UPDATE: KCTCS BOARD OF REGENTS AUDIT COMMITTEE MEETING

    Chair Stevens asked Regent Joe Heerdink to provide the report.

    Regent Heerdink provided a summary of the May 9, 2023, KCTCS Board of Regents Audit Committee Meeting. He shared that the Committee heard a report from the Internal Auditor Lance Mann, from Dean Dorton. He also noted a kick-off to the KCTCS External Audit provided by Interim Vice President Buddy Combs.

    Regent Heerdink shared that the Kentucky State Auditor Team had initial meetings with KCTCS staff so they may begin their state audit.

    Chair Stevens called for a motion to accept the KCTCS Audit Committee Report.

    Regent Heerdink made the motion and Chair Stevens seconded it. Chair Stevens called for the vote and asked Ms. Duncan to conduct the roll call vote.

    VOTE: The motion was approved unanimously.

    Chair Stevens moved to the next agenda item.

    ACTION: PERSONNEL ACTIONS

    RECOMMENDATION: That the KCTCS Board of Regents ratify the personnel actions listed in the agenda materials.

    Chair Stevens asked KCTCS General Counsel Pam Duncan to present this agenda item. She noted that the personnel actions presented were in accordance with reporting guidelines and policies adopted by the KCTCS Board of Regents.

    Chair Stevens called for discussion. There being none, he called for the motion.

    MOTION: Regent Fletcher moved, and Regent Jackson seconded, that the KCTCS Board of Regents ratify the personnel actions listed in the agenda materials.

    Chair Stevens called for the vote. Ms. Duncan conducted the vote.

    The motion was approved unanimously.

    KCTCS General Counsel Duncan gave an update on the KCTCS Human Resources Area since the resignation of the KCTCS Vice President Hillis. She shared that Human Resources are now under the legal department. KCTCS General Counsel Duncan noted that discussion and review of the department is taking place and Ms. Duncan will give an update at the September meeting.

    Chair Stevens called for additional discussion. There being none he moved to the next agenda item.

    UPDATE: FINANCE REPORT

    Chair Stevens asked Acting KCTCS President Ferguson and Interim Vice President Combs to provide a presentation to the Board. Mr. Combs noted that the Statement of Current Funds Revenues and Expenses reflects actual program and operational expenditures compared to the 2022-23 budget approved by the KCTCS Board of Regents, June 10, 2022. This report reflects total revenues and appropriated fund balances of $693,841,000 or 85 percent of the budgeted revenue and appropriated funds. The Statement of Current Funds Revenues and Expenses also reflects current fund expenses and budget reserve of $628,384,000 or 66 percent of the expenses budgeted for the year.

    The Statements of Net Position reflect the overall financial position of the System and include assets, deferred outflows, liabilities, deferred inflows, and net position. KCTCS’s net position remains a strong $1,045,345,000 as of March 31, 2023.

    Chair Stevens called for discussion. There being none he moved to the next agenda item.

    Action: 2023-24 KCTCS TUITION

    Recommendation: The KCTCS Board of Regents approves and reports to the Council on Postsecondary Education (CPE) a $4.00 per student credit hour (SCH) tuition increase for 2023-24 for instate students. This action is allowed within CPE’s tuition rate structure at Kentucky’s public postsecondary education institutions for 2023-24. The result will be the following 2023-24per credit hour tuition rates for KCTCS colleges.

    In-State Students $186

    Out-of-State Students $250

    Chair Stevens asked Interim Vice President Combs to present this agenda item. He noted that Kentucky Revised Statute (KRS) 164.020 gives the Council on Postsecondary

    Education (CPE) the authority to determine tuition rate ranges for Kentucky’s state-supported universities and KCTCS.

    Interim Vice President Combs shared that CPE staff recommended to its CPE Board a maximum based rate increase of no more than $7.00 per student credit hour over two years (i.e., a 3.85 percent total increase over two years) and a maximum based rate increase of no more than $4.00 per student credit hour in any one year (i.e., a 2.20 percent increase in any one year) for 2023-24 for in-state KCTCS students.

    Interim Vice President Combs extended appreciation to the KCTCS Chief Business Officers and KCTCS College Presidents for their work and support on this agenda item. He also noted that a joint letter was sent to each KCTCS Board of Regent.

    Chair Stevens called for discussion.

    During discussion, Regents asked for the System to look at ways other revenue can be obtained instead of a tuition increase. Interim Vice President Combs and Acting KCTCS President Ferguson asked each college President in attendance to share what they will do with the revenue they could receive with a tuition increase.

    Chair Stevens called for additional discussion. There being none he called for the motion.

    MOTION: Regent Martin made the motion and Regent Bogard seconded that the KCTCS Board of Regents approves and reports to the Council on Postsecondary Education (CPE) a $4.00 per student credit hour (SCH) tuition increase for 2023-24 for instate students. This action is allowed within CPE’s tuition rate structure at Kentucky’s public postsecondary education institutions for 2023-24. The result will be the following 2023-24per credit hour tuition rates for KCTCS colleges.

    In-State Students $186

    Out-of-State Students $250

    Chair Stevens called for the vote. Ms. Duncan conducted the vote.

    The motion was approved by majority vote. The final count was seven Aye, and two no.

    Chair Stevens called for a recess.

    RECESS – The Board took a recess at 11:25 a.m. (CT) and reconvened at 11:38 a.m. (CT)

    Action: 2023-24 KCTCS SALARY SCHEDULE

    Recommendation: The KCTCS Board of Regents approves the 2023-24 KCTCS Salary Schedule (Attachment B) which includes salary ranges for regular full-time faculty and staff. The KCTCS Board of Regents must approve funding for the salary schedule within the KCTCS annual budget.

    Chair Stevens asked Interim Vice President Combs to present this agenda item. He noted that the proposed 2023-24 KCTCS Salary Schedule has been designed with consideration of available resources, best practices, and market conditions. The 2022-23 KCTCS Salary Schedule reflects monthly salaries to accommodate the period of assignment in months for regular full-time faculty and staff. Faculty assignments range from 10 to 12 months. Staff assignments range from 9 to 12 months.

    He shared that Regular, full-time positions are slotted into the salary bands of the schedule with consideration of benchmark pricing, internal equity, and academic rank. There may be exceptions to the proposed salary schedule when filling a highly desirable, highly compensated position. Offers outside the normal hiring range will be evaluated and approved by System Office Compensation prior to any job offer as it may be necessary to offer a salary outside of the normal hiring range.

    Chair Stevens called for discussion.

    During discussion it was noted that the Salary Schedule was created with current information. After the comp and class portion of the Huron Study is concluded, this could change.

    Chair Stevens called for additional discussion. There being none, he called for a motion.

    MOTION: Regent Heerdink made the motion and Regent Bogard Smith seconded that the KCTCS Board of Regents approve the 2023-24 KCTCS Salary Schedule (Attachment B) which includes salary ranges for regular full-time faculty and staff. The KCTCS Board of Regents must approve funding for the salary schedule within the KCTCS annual budget.

    Chair Stevens called for the vote. Ms. Duncan conducted the vote.

    The motion was approved unanimously by those Regents present to vote.

    Chair Stevens moved to the next agenda item.

    Action: 2023-24 KCTCS COMPENSATION

    Recommendation: The KCTCS Board of Regents approve a $1,000 increase to the base recurring salary in FY 2023-24 for each regular, full-time employee who earned at least the “Fully Met” (faculty) or “Met Expectations” (staff) rating in the 2022-23 KCTCS Performance Evaluation process and was hired prior to April 1, 2023.

    Chair Stevens asked Interim Vice President Combs to present this agenda item. He noted that KCTCS faculty and staff have and continue to demonstrate their dedication to our students exemplified the past two years managing the challenges of the pandemic. Their commitment to provide educational services while under increased safety restrictions and virtual instructional delivery of classes provided a seamless educational experience for our students. This achievement would not have been possible without the dedication and hard

    work of faculty and staff working to advance the mission of KCTCS daily for the benefit of the Commonwealth.

    He noted that the 2023-24 proposed balanced budget for each KCTCS college, the systemwide operations and support programs, and the Fire Commission was developed anticipating funding this recurring payment. The recommended recurring salary increase is supported by the KCTCS President’s Leadership Team. The last recurring salary increase occurred in July of 2022.

    Chair Stevens called for discussion.

    During discussion, the Regents raised the increase from $1,000 to $2,000.

    Chair Stevens called for additional discussion. There being none, he called for the motion.

    MOTION: Regent Heerdink made the motion and Regent Bogard seconded that the KCTCS Board of Regents approve a $2,000 increase instead of the $1,000 previously stated to the base recurring salary in FY 2023-24 for each regular, full-time employee who earned at least the “Fully Met” (faculty) or “Met Expectations” (staff) rating in the 2022-23 KCTCS Performance Evaluation process and was hired prior to April 1, 2023.

    Chair Stevens called for the vote. Ms. Duncan conducted the vote.

    The motion was approved unanimously by those Regents present to vote.

    Chair Stevens moved to the next agenda item.

    ACTION: 2023-24 KCTCS ANNUAL BUDGET

    RECOMMENDATION: The KCTCS Board of Regents adopt the 2023-24 budget resolution (Attachment C) regarding the 2023-24 Annual Budget for the Kentucky Community and Technical College System. This budget and its provisions will be effective July 1, 2023, through June 30, 2024.

    Chair Stevens asked Interim Vice President Combs to present this agenda item.

    Interim Vice President Combs shared that the annual budget directs the use of financial resources available to KCTCS to help achieve the mission and vision of KCTCS. This budget places emphasis and the highest priority on students and the effective and efficient use of available resources.

    He noted that the KCTCS 2023-24 Budget will: Provide a $2,000 base recurring salary increase for all regular full-time employees who receive a “fully met requirements” or “met expectations” rating on their 2022-23 performance evaluation. Fund fixed cost increases in utilities, property and casualty insurance, and facility operating costs. Fund fixed cost increases in current employee benefits programs. Fund the cost of faculty promotions.

    Maintain a nonrecurring (NR) budget reserve for each college, the systemwide operations and support programs, and the Fire Commission, and provide limited safeguards against a potential state appropriation reduction and enrollment declines through the strategic uses of prior year operating fund balances and reserves.

    He shared that the KCTCS President’s Leadership Team supports this recommended budget.

    Chair Stevens called for discussion. There being none, he called for the vote.

    Ms. Duncan conducted the vote.

    The motion was approved unanimously by those Regents present to vote.

    Chair Stevens moved to the next agenda item.

    ACTION: 2024 KCTCS BOARD OF REGENTS MEETING CALENDAR

    RECOMMENDATION: That the KCTCS Board of Regents adopt the following meeting calendar for 2024:

    March 21-22, 2024

    June 13-14, 2024

    September 19-20, 2024

    December 5-6, 2024

    Chair Stevens asked KCTCS Board Liaison Hannah Rivera to present this agenda item. Ms. Rivera noted that no Regents responded with any conflicts. Ms. Rivera called for the motion.

    MOTION: Regent Smith made the motion and Regent Hamilton seconded that the KCTCS Board of Regents adopt the following meeting calendar for 2024:

    March 21-22, 2024

    June 13-14, 2024

    September 19-20, 2024

    December 5-6, 2024

    Chair Stevens called for discussion. There being none, he called for the vote.

    Ms. Duncan conducted the vote.

    The motion was approved unanimously by those Regents present to vote.

    Chair Stevens called for a recess.

    RECESS – The Board took a recess at 12:35 p.m. (CT) and reconvened at 12:50 p.m. (CT)

    ACTION: KCTCS BOARD OF REGENTS OFFICERS ELECTION

    RECOMMENDATION: That the KCTCS Board of Regents elect members for the positions of Chair, Vice Chair, and Secretary of the Board for a one-year term beginning July 1, 2023, and ending June 30, 2024.

    Chair Stevens asked Ms. Duncan to conduct the elections.

    Ms. Duncan asked if the Board would be willing to take a quick break and grab lunch and then come back and have a working lunch for the rest of the meeting. The Board agreed so Chair Stevens called for a recess.

    RECESS – The Board took a recess at 12:51 p.m. (CT) and reconvened at 1:05 p.m. (CT)

    Ms. Duncan began the election with the position of Chair. She opened the floor for nominations. Regent Martin was nominated, and no other nominations were made.

    Ms. Duncan noted Regent Martin is the only nominee so no vote will be needed.

    Ms. Duncan moved to the position of Vice Chair. She opened the floor for nominations. Regent Jackson was nominated. Regent Hamilton was also nominated. Regent Jackson did not accept the nomination so Regent Hamilton was the nominee for Vice Chair.

    Ms. Duncan noted Regent Hamilton is the only nominee so no vote will be needed.

    Ms. Duncan moved to the position of Secretary. She opened the floor for nominations. Regent Whitten was nominated, and no other nominations were made.

    Ms. Duncan noted Regent Whitten is the only nominee so no vote will be needed.

    Chair Stevens called for additional discussion, there being none he moved to announce the next meeting.

    Next Meeting:

    Chair Stevens announced that the next regular meeting of the KCTCS Board of Regents is scheduled for September 21-22, 2023, at KCTCS System Office, Versailles, Kentucky.

    Adjournment:

    Regent Girdler moved that the meeting adjourn. Regent Smith seconded the motion.

    Chair Stevens asked Ms. Duncan to conduct the roll call vote.

    The motion was approved unanimously, and the Board adjourned at 1:10 p.m. (CT).

    _09/21/2023___________ Date Approved by the KCTCS Board of Regents

    ____________________________________ Barry Martin, Chair KCTCS Board of Regents

    _____________________________________ Brianna Whitten, Secretary

    KCTCS Board of Regents

    _____________________________________