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Meeting Materials

    Minutes

    Kentucky Community and Technical College System
    System Policy and Planning Committee
    of the KCTCS Board of Regents Special Meeting
    May 19, 2022

    Members Present:

    • Ms. Lisa V. Desmarais, Chair
    • Mr. James Lee Stevens, Vice Chair
    • Dr. Wendy Fletcher, Secretary
    • Mr. Joseph Heerdink
    • Ms. Alexandrea Shouse
    • Ms. Patsy Jackson (serving in place of Brianna Whitten temporarily)

    Call to Order:

    KCTCS Board of Regents Chair Lisa Desmarais called to order the System Policy and Planning Committee of the KCTCS Board of Regents special meeting at 4:32 p.m. (ET) on May 19, 2022. The meeting was held virtuall via Microsoft TEAMS. The press was notified of the meeting on May 12, 2022. Hon. Pam Duncan, KCTCS General Counsel, served as parliamentarian.

    There being a quorum present, the meeting began with the approval of minutes.

    Approval of Minutes:

    Chair Desmarais asked if there were any corrections to the April 21, 2022, minutes presented in the meeting materials. there being none, Chair Desmarais called for a motion. Regent Fletcher made the motion and Regent Heerdink seconded it. The motion was approved unanimously.

    New Business:

    Action: KCTCS Board of Regents 2023 Meeting Calendar

    Chair Desmarais noted that the System Policy and Planning Committee would be voting on the 2023 KCTCS Board of Regents Meeting Calendar (Attachment A). The following dates were presented at the March 2022 meeting for reviev,r March 23-24, 2023, June 15-16, 2023, September 21-22, 2023, and December 7-8, 2023, The Board was given until April 29, 2022, tolet staff know if there were any problems or concerns with the 2023 dates. Chair Desmarais noted that no concerns were received. Approval of the 2023 calendar can be done through the KCTCS System Policy and Planning Committee and Chair Desmarais called for a motion to approve the 2023 KCTCS Board of Regents meeting calendar. Regent Heerdink made the motion and Dr. Fletcher seconded it. The motion was approved unanimously.

    Review of June 9-10, 2022, Board Agenda, and Itinerary

    The committee then reviewed the draft agenda and itinerary for the June Board of Regents meeting (Attachments Band C). Chair Desmarais noted that at the April 21, 2022, System Policy and Planning Committee meeting a couple of changes were made and what is presented is the approved agenda and itinerary.

    President Czarapata discussed the guest speaker who·will be presenting at the June meeting. Ms. Cathy Dykstra from Family Scholar House will discuss the pa1tnership vvith Family Scholar and KCTCS Colleges.

    Classification and Compensation Presentation

    Chair Desmarais turned the meeting over to President Czarapata and Buddy Combs who gave a PowerPoint presentation on compensation and classification, which has been updated to reflect informational requests by Regents and additional data. It includes the annual sala1y increase, salary band increase, and faculty promotion.

    There was discussion among the Committee and President Czarapata regarding the KCTCS Board of Regents required reserves. It was noted that KCTCS dedicates three percent of public funds revenue for the Board required reserves. The Committee has asked that the three percent figure be reviewed to see what needs to be held in fiscal year 2024.

    Chair Desmarais asked Ms. Duncan to look at a policy for budgeting regarding the use of the KCTCS Board of Regents Reserves. She also discussed the KRS statute that was passed during the 2022 Legislative session that requires the KCTCS President and the KCTCS Board of Regents Chair to sign off on the annual budget.

    President Czarapata shared the recommendation of a seven percent across the board raise with the Committee. He also presented information on selecting an RFP to do an equity study to address the compression issue. President Czarapata also addressed questions regarding the KCTCS Salary Schedule and the recommendations that accompany it.

    Chair Desmarais asked President Czarapata to pursue an RFP for an equity study to address compression and faculty promotion raises. Ms. Duncan also mentioned that the Board should develop a system-vvide compensation policy. Chair Desmarais asked for fmther discussion, being none, she moved to the next agenda item.

    Internal Audit Contract

    Chair Desmarais provided a brief update. KCTCS is still under contract with Dean Do1ton and Lance Mann is still working with the KCTCS Board of Regents. The KCTCS Board of Regents Audit Committee ,vill meet before the June Board meeting and another update will be provided to the full Board at the that meeting.

    Adjournment:

    Chair Desmarais called for the adjournment of the meeting

    Regent Heerdink moved that the meeting adjourn. Regent Jackson seconded the motion.

    The motion was approved unanimously and adjourned at 5:44 p.m. (ET).

    August 10, 2022

    Date Approved

    Signature are on file.