Board Meetings

    KCTCS Board of Regents

    Minutes
    Kentucky Community and Technical College System
    Special Board of Regents Meeting
    Huron Update
    May 16, 2023

    Board Members Present via TEAMS:

    • Mr. James Lee Stevens
    • Mr. Barry Martin
    • Dr. Wendy Fletcher
    • Ms. Brittanie Bogard
    • Ms. Karen Finan
    • Mr. Keith Hamilton
    • Mr. Joseph Heerdink
    • Dr. Patsy Jackson
    • Ms. Kelly Rabinowitz
    • Mr. Richard Smith
    • Ms. Brianna Whitten

    Board Members Absent:

    • Mr. Russell Cox
    • Ms. Kimberly Greene

    Call to Order

    KCTCS Board of Regents Parliamentarian and KCTCS General Counsel Pam Duncan called the meeting of the Kentucky Community and Technical College System Board of Regents Huron Update at 4:01p.m. (ET) on May 16, 2023. The meeting was held via Microsoft TEAMS. The press was notified of the meeting on May 12, 2023.

    There being a quorum present, the meeting began.

    Introductions:

    Chair Stevens asked that if anyone had any questions or concerns, please address them to General Counsel Duncan. Chair Stevens then turned the meeting over to General Counsel Duncan.

    The meeting began with the approval of minutes.

    Approval of Minutes:

    Chair Stevens asked if there were any corrections to the April 18, 2023, KCTCS Board of Regents Special Board Meeting Huron Update and Presidential Search Minutes presented in the meeting materials.

    Chair Stevens declared the minutes approved as presented by consensus.

    Chair Stevens moved to the next agenda item.

    Huron Progress Report

    General Counsel Duncan presented the Huron Progress Report. She shared that Huron provided a report of 241 pages. Huron has gone through and identified the opportunities for cost savings. They provided opportunities in a SharePoint restricted site. Ms. Duncan noted the KCTCS President’s Leadership Team (PLT) saw the Huron presentation last week at their regularly scheduled meeting and they had an opportunity to review the priorities that Huron presented. Huron will discuss the opportunities with the Board at the June 5, 2023, Board Retreat. Huron will categorize the opportunities into a strategic plan for the System. After that presentation, Huron will ask the Board for their top seven to ten opportunities. On June 6, 2023, the PLT will join the Board at their Retreat to discuss and identify the top seven to ten opportunities together and then afterwards, other opportunities could be taken into consideration.

    Ms. Duncan shared that once the top priorities are chosen, Huron will begin road-mapping to show how those priorities can happen. Ms. Duncan concluded her report and asked for discussion.

    During the discussion, Regents asked if June 5, 2023, would be the first time they are presented the report? Ms. Duncan shared that Huron will be putting the presentation into a more summarized form for the Regents to review before they meet on June 5, 2023. Regents asked if there will be a document shared with them on the changes that PLT and Cabinet made from their review? Ms. Duncan noted that Huron will put that together for the Regents to review.

    Chair Stevens called for additional discussion. There being none, he moved to the next item on the agenda.

    KCTCS Presidential Search Update

    Chair Stevens asked Committee Co-Chair Brianna Whitten to present the update to the Board regarding the KCTCS Presidential Search.

    Co-Chair Whitten shared that the KCTCS Presidential Search Confidentiality Agreements have gone out, and she asked all Committee members to sign and send back. She noted that the doctorate degree will stay in the job description. She also shared that the timeline will stand as presented. Ms. Rivera shared that the timeline is not written in stone and that could change, but asked that the Search begin with the timeline presented.

    Chair Stevens called for discussion. There being none, he moved to the next item on the agenda.

    New Business

    Chair Stevens asked Parliamentarian Duncan to present the agenda item on Establishing Quorum and Voting.

    ACTION: RATIFICATION OF PROCEDURE FOR ESTABLISHING QUORUM AND VOTING

    RECOMMENDATION: THAT THE KCTCS BOARD OF REGENTS RATIFY THE NEW PROCEDURE FOR ESTABLISHING QUORUM AND VOTING, BOARD OF REGENTS PROCEDURE 1.3-P (ATTACHMENT A).

    Ms. Duncan reviewed the agenda item with the Board. She noted that the agenda item was supposed to be reviewed and voted on at the Quarterly March 2023 meeting, but it was unable to be discussed and voted on. Ms. Duncan noted that the agenda item was reviewed by the full Board in the KCTCS Board of Regents Policy Portal, but now needs to be approved and/or ratified by the Board.

    Chair Stevens called for a motion.

    Regent Finan made a motion and Regent Heerdink seconded it ratify the new procedure for establishing quorum and voting, Board of Regents Procedure 1.3-P.

    Chair Stevens called for the vote. Ms. Duncan conducted the vote.

    The motion was approved unanimously by those Regents present.

    Next Meeting

    Chair Stevens announced that the next meeting was to be determined.

    Chair Stevens called for Adjournment.

    Adjournment

    Regent Heerdink moved that the meeting adjourn. Regent Fletcher seconded the motion.

    The motion was approved unanimously, and the KCTCS Board of Regents adjourned at 4:31 p.m. (ET).

    _06/29/2023___________
    Date Approved by the
    KCTCS Board of Regents

    ____________________________________
    Barry Martin, Chair
    KCTCS Board of Regents

    _____________________________________

    Brianna Whitten, Secretary
    KCTCS Board of Regents

    _____________________________________
    Larry Ferguson, Ph.D.
    Acting KCTCS President

    *Signatures on file