Board of Regents: Special Meeting, Huron Update April 18, 2023

Board Members Present via TEAMS:

Board Members Absent:

• Russell Cox
• Chris Girdler
• Kelly Rabinowitz
• Richard Smith

Advisory Committee Members Present:

• Fernando Figueroa
• Ty Handy
• Jennifer Lindon
• Anton Reece

Call to Order

KCTCS Board of Regents Parliamentarian and KCTCS General Counsel Pam Duncan called the meeting of the Kentucky Community and Technical College System Board of Regents Huron Update at 4:02p.m. (ET) on April 18, 2023. The meeting was held virtually via Microsoft TEAMS. The press was notified of the meeting on April 14, 2023.

There being a quorum present, the meeting began.

Introductions:

Chair Stevens asked that if anyone had any questions or concerns, please address them to General Counsel Duncan. Chair Stevens then turned the meeting over to General Counsel Duncan.

The meeting began with the approval of minutes.

Approval of Minutes:

Chair Stevens asked if there were any corrections to the March 21, 2023, KCTCS Board of Regents Special Board Meeting Huron Update Minutes presented in the meeting materials.

Chair Stevens asked if there were any corrections to the March 21, 2023, KCTCS Board of Regents Special Meeting KCTCS Presidential Selection Meeting Minutes.

Chair Stevens declared the minutes approved as presented by consensus. Chair Stevens moved to the next agenda item.

Huron Progress Report

General Counsel Duncan turned the meeting over to Ms. Kalkidan Tefera from Huron to give the KCTCS Board of Regents a presentation and overview of the project updates. Ms. Kalkidan Tefera noted that the presentation is broken down into six categories leading to strengths and opportunities for KCTCS. The six categories are: Scope; Goals and Objectives; Primary Elements of Compensation Program: Labor Market Definition; Market Position; and Salary Administration.

Ms. Tefera provided the Board of Regents with an overview of the six distinct elements of philosophy compared with KCTCS data, staff, and faculty data breakdown by college. During the presentation, Ms. Kalkidan asked for any questions.

Ms. Tefera opened the floor for discussion.

During the discussion, Regents asked if it was possible to see the guidelines for compensation that are currently used, and then look at the recommendations being made. Ms. Tefera shared that Huron would try to identify the current guidelines and put them together for the Board.

Chair Stevens, Dr. Reece, and Dr. Handy noted that in the Compensation Philosophy that years of service should be added and shared that employees should be recognized for years served.

Regents noted that when the plan is developed to act on outcomes honest and transparent communication needs to be shared with faculty and staff.

Ms. Duncan noted that the President’s Leadership Team and System Leadership will be reviewing all outcomes and will work on a timeline for implementation. General Counsel Duncan shared that all the Resource Optimization Project information including the PowerPoint presentation given today is posted on the SharePoint site - https://kctcs.sharepoint.com/sites/SystemPresidentsOffice/SitePages/Huron- Project.aspx

Chair Stevens called for additional discussion. There being none, he moved to the next item on the agenda.

New Business

Chair Stevens asked Board Liaison Hannah Rivera to present the information to the Board regarding the KCTCS Presidential Search.

Board Liaison Rivera shared that the Association of Governing Boards (AGB), will be handling the KCTCS Presidential Search. Dr. Jim McCormick and Ms. Janice Fitzgerald will be the AGB consultants handing the details of the search. Dr. McCormick provided an overview of the process and then opened the floor to questions.

During discussion, Board Liaison Rivera asked Dr. McCormick to go over the usual timeline for a Presidential Search. Dr. McCormick shared that it is usually four to five months if you want the search done correctly. AGB will do all the background work and put together an advertisement and work with all involved in all the challenges, draft the job announcement. AGB will build a pool of candidates and that usually takes six to eight weeks. The KCTCS Presidential Search Committee reviews all the applications after a couple of weeks of good review. Then AGB with the KCTCS Presidential Search Committee will put together a list of individuals as semi-finalists. AGB will conduct the reference and background checks. AGB will work with the KCTCS Presidential Search Committee to send three individuals unranked to the full Board and the full Board will interview and then make a final decision. That usually lasts about 4 weeks. Then AGB will work with KCTCS to do a transition and that will be the final phase.

It was also discussed how the KCTCS Presidential Search Committee will be formed. Parliamentarian and General Counsel Duncan shared that Chair Stevens will work with her and Board Liaison Rivera to appoint a KCTCS Presidential Search Committee. It was also noted that Dr. Ferguson will not be part of the Search in any way.

Next Meeting

Chair Stevens announced that the next meeting would be on May 16, 2023, via Microsoft TEAMS.

Chair Stevens called for Adjournment.

 

Adjournment

Regent Martin moved that the meeting adjourn. Regent Heerdink seconded the motion.

The motion was approved unanimously, and the KCTCS Board of Regents adjourned at 5:21 p.m. (ET).