KCTCS Board of Regents
Minutes
Kentucky Community and Technical College System
System Policy and Planning Committee
of the KCTCS Board of Regents Meeting
October 20, 2022
Members Present:
- Mr. James Lee Stevens, Chair
- Mr. Barry Martin, Vice Chair
- Dr. Wendy Fletcher, Secretary - *joined at 3:36 p.m.
- Ms. Brittanie Bogard - *joined at 3:46 p.m.
- Ms. Kimberly Greene
- Dr. Patsy Jackson
- Ms. Kelly Rabinowitz - *joined at 3:44 p.m.
- Mr. Joseph Heerdink – Advisory participant only
Members Absent:
- Ms. Brianna Whitten– Advisory participant only
Call to Order:
KCTCS Board of Regents Chair Stevens called to order the System Policy and Planning Committee of the KCTCS Board of Regents special meeting at 3:32 p.m. (ET) on October 20, 2022. The meeting was held virtually via Microsoft TEAMS. The press was notified of the meeting on October 14, 2022. Hon. Pam Duncan, KCTCS General Counsel, served as parliamentarian.
There being a quorum present, the meeting began with the approval of minutes.
Approval of Minutes:
Chair Stevens asked if there were any corrections to the August 31, 2022, minutes presented in the meeting materials. There being none, Chair Stevens There being none, the minutes were declared approved as presented.
New Business:
Review of the new Board Meeting Agenda Format
Chair Stevens moved on to the discussion of the new format of the Board meeting agenda. He asked KCTCS Board Liaison and KCTCS Chief of Staff Hannah Rivera to present the new agenda to the Committee. Ms. Rivera noted that the new design of the agenda was to align with the KCTCS Strategic Plan 2022-2026 and the KCTCS President’s Goals and Objectives.
After Ms. Rivera’s presentation, Chair Stevens called for discussion. Regent Jackson thought the layout to align with the KCTCS Strategic Plan 2022-2026 was great to have the Regents to follow throughout the meeting. Vice Chair Martin noted that information items and updates would be provided on the first day and action items would be presented on the second day making it easier for Regents to plan their calendars. KCTCS General Counsel cautioned that Regents should attend both days of meetings as attendance is laid out in statute.
Chair Stevens called for additional discussion on the new format. There being none he moved to discussion of the agenda items.
Regent Fletcher asked if the online learning and data points would be presented with the Chancellor’s presentation to the Board. Ms. Rivera shared she would ask Chancellor Williams to include those topics in her presentation.
KCTCS General Counsel Pam Duncan asked that the KCTCS Cabinet members Conflict of Interest Policy title should be changed to the KCTCS Executive Member Conflict of Interest Policy. Ms. Duncan shared by changing the title, it would include College Presidents as well as KCTCS President Cabinet members.
Regent Heerdink asked if the full Board would be voting on KCTCS President Czarapata’ s contract. Ms. Duncan shared that the full Board would be taking two votes on his contract. They would take one vote on changes to the contract, and they would take one vote on contract extension. The votes would occur during the full Board meeting in December.
Regent Fletcher asked how the Board could ask for revisions to current Board policies or how they Board could create a new policy. Ms. Duncan noted her office is conducting a review of all policies and that an update would be provided to the Board. Chair Stevens asked if Ms. Duncan could prepare a scorecard that shows what policies have been revised, what policies won’t change, and which policies still need reviewed. Ms. Duncan said her office would prepare a scorecard.
Chair Stevens called for additional discussion.
KCTCS President Czarapata shared that Regent Fletcher would provide and update on the RFP to the full Board during the ROC Committee update.
Chair Stevens moved to the announcement of the next meeting.
Next Meeting
Chair Stevens announced that the next meeting of the KCTCS Board of Regents System Policy and Planning Committee would be at 3:30 p.m. on November 17, 2022, via Microsoft TEAMS.
Adjournment:
Chair Stevens called for the adjournment of the meeting.
Regent Heerdink moved that the meeting adjourn. Regent Jackson seconded the motion.
The motion was approved unanimously and adjourned at 4:17 p.m. (ET).
November 17, 2022 __________
Date Approved by the
KCTCS System Policy and Planning Committee
_____________________________________
James Lee Stevens, Chair
KCTCS Board of Regents
_____________________________________
Wendy Fletcher, DNP, APRN, FNP-BC, FAANP
Secretary
KCTCS Board of Regents
