Board Meetings

    KCTCS Board of Regents

    Minutes
    Kentucky Community and Technical College System
    KCTCS Board of Regents Resource Optimization Committee (ROC)
    RFP Special Committee Meeting

    September 9, 2022

    Committee Members Participating Via Microsoft TEAMS:

    • Dr. Wendy Fletcher
    • Ms. Kimberly Greene
    • Mr. Joseph Heerdink
    • Ms. Kelly Rabinowitz
    • Ms. Brianna Whitten
    • Mr. James Lee Stevens, Ex-Officio
    • Dr. Fernando Figueroa, External Member
    • Dr. Ty Handy, External Member
    • Dr. Jennifer Lindon, External Member
    • Dr. Anton Reece, External Member
    • Dr. Kris Williams, External Member

    Committee Members Absent:

    • Mr. Russell Cox

    Call to Order:

    KCTCS Board of Regents ROC Committee Chair Dr. Wendy Fletcher called to order the special meeting of the Kentucky Community and Technical College System ROC Committee at 11:02 a.m. (ET) on September 9, 2022. The meeting was held via Microsoft TEAMS. The press was notified of the meeting on September 6, 2022. Hon. Pamela Duncan, KCTCS General Counsel, was unable to serve as parliamentarian due to a previous engagement, so KCTCS Chief of Staff and Board and Government Liaison Hannah Rivera served as parliamentarian for this meeting.

    There being a quorum present, the meeting began. Before the motion for the Committee to go into Executive Session, Committee Chair Fletcher noted that no action would be taken at the meeting today, that the Committee would be hearing presentations in the selection of the RFP.

    Executive Session

    Committee Chair Fletcher asked for a motion for the KCTCS Board of Regents ROC Committee to go into Executive Session pursuant to KRS 61.810 (1) (n) – Meetings of any selection committee, evaluation committee, or other similar group established under KRS Chapter 45A or 56 to select a successful bidder for award of a state contract. Regent Whitten made the motion and Regent Heerdink seconded the motion.

    Committee Chair Fletcher asked Ms. Rivera to conduct the vote.

    The motion was approved unanimously.

    The Committee went into Executive Session at 11:06 a.m. (ET).

    Open Session

    Committee Chair Fletcher called for a motion for the KCTCS Board of Regents ROC Committee to reconvene the meeting in open session.

    MOTION: Regent Whitten moved, and Regent Heerdink seconded, that the KCTCS Board of Regents ROC Committee reconvene in open session.

    KCTCS General Counsel Ms. Pam Duncan was able to join the meeting during closed session.

    Committee Chair Fletcher called for Ms. Duncan to conduct the vote.

    The motion was approved unanimously.

    The KCTCS Board of Regents ROC Committee reconvened in open session at 3:00 p.m. (ET).

    Committee Chair Fletcher announced that the Committee has authorized the KCTCS Procurement to Payment Staff to move forward with the RFP process once the staff receives all the Committee’s ranking forms.

    Committee Chair Fletcher called for a motion to adjourn.

    Adjournment:

    Regent Whitten moved that the meeting adjourn. Regent Greene seconded the motion.

    Committee Chair Fletcher called for Ms. Duncan to conduct the vote.

    The motion was approved unanimously, and the Committee adjourned at 3:04 p.m. (ET).

    _10/10/2022___________
    Date Approved by the
    KCTCS Resource Optimization Committee

    ____________________________________________________
    Dr. Wendy Fletcher, DNP, APRN, FNP-BC, FAANP Chair
    Resource Optimization Committee Chair