Board Meetings

    KCTCS Board of Regents

     

    Minutes
    Kentucky Community and Technical College System
    Audit Committee of the KCTCS Board of Regents Special Meeting
    September 6, 2022

    Members Present:

    • Mr. James Lee Stevens, Chair, via Teams
    • Mr. Russell Cox, KCTCS Board Member, via Teams *Left at 4:30
    • Ms. Kimberly Greene, KCTCS Board Member, via Teams
    • Mr. Keith Hamilton, KCTCS Board Member, via Teams
    • Mr. Jeff Holliday, External Member, via Teams
    • Ms. Jenna Skop, External Member, via Teams

     

    Call to Order:

    KCTCS Board of Regents Chair James Lee Stevens called to order the KCTCS Board of Regents Audit Committee special meeting at 4:00 p.m. (ET) on September 6, 2022. The meeting was held virtually via Microsoft TEAMS. The press was notified of the meeting on September 1, 2022. Hon. Pam Duncan, KCTCS General Counsel, served as parliamentarian.

    There being a quorum present, the meeting began.

    Approval of Minutes:

    Chair Stevens asked if there were any corrections to the June 1, 2022, meeting minutes presented in the meeting materials. There being none, the minutes were declared approved as presented.

    Introduction of Guests:

    Chair Stevens introduced Lance Mann from Dean Dorton and Jennifer Williams from Forvis. He noted that Dean Dorton is the firm that provides the KCTCS Internal Audit and Forvis is the firm that provides the KCTCS External Audit. Chair Stevens called for discussion, there being none, he moved to the next agenda item.

    Action: Internal Audit Plan for Fiscal Year 2022-23:

    Chair Stevens asked Mr. Lance Mann from Dean Dorton to present the KCTCS Internal Audit Plan for Fiscal Year 2022-23. He noted that the plan was in the agenda materials in OnBoard for everyone to review. Mr. Mann gave a PowerPoint presentation to the Committee on the plan. Mr. Mann asked for any questions or discussion based on the presentation. She called for discussion.

    During discussion, it was noted that the plan was laid out to address any findings that were in the previous internal audit. The Committee thanked Mr. Mann and his staff for the presentation.

    Regent Hamilton made the motion to approve the KCTCS Internal Audit Plan for Fiscal Year 2022-23 and asked for a second. Chair Stevens seconded the motion. Ms. Duncan conducted a roll call vote.

    The motion was approved unanimously with those present on screen. Regent Greene could not vote due to technical issues. Chair Stevens moved to the next agenda item.

    Update: External Audit for Fiscal Year 2021-22:

    An update to the Audit Committee was provided by Jennifer Williams, Forvis. There was nothing new to report. Forvis is on schedule to present the audit to the Committee and full Board in December.

    Chair Stevens called for discussion, there being none, he moved to the next agenda item.

    Next Meeting:

    The next meeting of the Audit Committee will be held in November; a date is forthcoming.

    Adjournment:

    Chair Stevens moved that the meeting adjourn. Regent Hamilton seconded the motion.

    The motion was approved unanimously, and the Audit Committee adjourned at 4:50 p.m. (ET).

    11/28/2022_ __________ Date Approved by the KCTCS Audit Committee

    _____________________________________ James Lee Stevens, Chair KCTCS Board of Regents