KCTCS Board of Regents
Kentucky Community and Technical College System
System Policy and Planning Committee
of the KCTCS Board of Regents Meeting
August 31, 2022
Members Present:
- Mr. James Lee Stevens, Chair
- Mr. Barry Martin, Vice Chair
- Dr. Wendy Fletcher, Secretary
- Mr. Joseph Heerdink
- Ms. Patsy Jackson (serving in place of Brianna Whitten temporarily)
Call to Order:
KCTCS Board of Regents Chair Stevens called to order the System Policy and Planning Committee of the KCTCS Board of Regents special meeting at 4:00 p.m. (ET) on August 31, 2022. The meeting was held virtually via Microsoft TEAMS. The press was notified of the meeting on August 29, 2022. Hon. Pam Duncan, KCTCS General Counsel, served as parliamentarian.
There being a quorum present, the meeting began with the approval of minutes.
Approval of Minutes:
Chair Stevens asked if there were any corrections to the August 10, 2022, minutes presented in the meeting materials. There being none, Chair Stevens called for a motion. Regent Jackson made the motion and Regent Heerdink seconded it. The motion was approved unanimously.
New Business:
Review of September 15-16, 2022, Board Agenda, and Itinerary
The committee then reviewed the draft agenda and itinerary for the September Board of Regents meeting (Attachments A and B). Chair Stevens asked Ms. Rivera to note on the itinerary when the full Board should arrive after the New Board Member Orientation.
Chair Stevens moved on to the discussion of the full Board agenda. He noted that Regent Greene would introduce the KCTCS Board of Regent Internal Audit Agenda Item at the meeting. Chair Stevens also asked Regent Fletcher to give the Committee an update on the KCTCS Board of Regents Resource Optimization Committee (ROC) and the RFP being developed for space utilization. Regent Fletcher noted that the RFP process would not be complete and that she could not provide a lot of details due to confidentiality. She also wanted to note that the ROC Committee was not formed to construct any employee lay-offs nor was the Committee developed to close any KCTCS colleges. The Committee was designed to make sure that KCTCS was utilizing funding as efficiently as possible.
KCTCS General Counsel Pam Duncan shared that she was drafting an information item regarding KCTCS Board of Regents Code of Ethics based on the information gathered at the ACCT Conference. Regent Fletcher asked Ms. Duncan about the progress of KCTCS Cabinet members Conflict of Interest Policy. Ms. Duncan shared that the Office of General Counsel of was working on the policy and hopes to have it ready to present soon.
KCTCS Board of Regents Liaison Hannah Rivera shared that Regents who attended the ACCT Conference would choose topics from the conference to share with Board members during the meeting. KCTCS President Czarapata noted that he would present updates on staff shortages and that KCTCS College Presidents Dr. Lindon and Dr. Adams will present updates on the flooding from Eastern Kentucky.
Next Meeting
Chair Stevens announced that the next meeting of the KCTCS Board of Regents System Policy and Planning Committee would be held after the September 15-16, 2022, Board of Regents meetings.
Adjournment:
Chair Stevens called for the adjournment of the meeting.
Regent Fletcher moved that the meeting adjourn. Regent Heerdink seconded the motion.
The motion was approved unanimously and adjourned at 5:04 p.m. (ET).
October 20, 2022 __________
Date Approved by the
KCTCS System Policy and Planning Committee
_____________________________________
James Lee Stevens, Chair
KCTCS Board of Regents
_____________________________________
Wendy Fletcher, DNP, APRN, FNP-BC, FAANP
Secretary
KCTCS Board of Regents
