Minutes
Kentucky Community and Technical College System
System Policy and Planning Committee
of the KCTCS Board of Regents Meeting
August 10, 2022
Members Present:
- Mr. James Lee Stevens, Acting Chair
- Dr. Wendy Fletcher, Secretary
- Mr. Joseph Heerdink
- Ms. Patsy Jackson (serving in place of Brianna Whitten temporarily)
Call to Order:
KCTCS Board of Regents Acting Chair Stevens called to order the System Policy and Planning Committee of the KCTCS Board of Regents special meeting at 4:04 p.m. (ET) on August 10, 2022. The meeting was held virtually via Microsoft TEAMS. The press was notified of the meeting on August 3, 2022. Hon. Pam Duncan, KCTCS General Counsel, served as parliamentarian.
There being a quorum present, the meeting began with the approval of minutes.
Approval of Minutes
Acting Chair Stevens asked if there were any corrections to the May 19, 2022, minutes presented in the meeting materials. There being none, Acting Chair Stevens called for a motion. Regent Heerdink made the motion and Regent Jackson seconded it. The motion was approved unanimously.
New Business:
Review of September 15- 16, 2022, Board Agenda, and Itinerary
The committee then reviewed the draft agenda and itinerary for the September Board of Regents meeting (Attachments A and B). Acting Chair Stevens also asked Regent Fletcher to give the Committee an update on the KCTCS Board of Regents Resource Optimization Committee (ROC) and the RFP being developed for space utilization. Regent Fletcher provided an overview on the Committee progress and the August 17, 2022, ROC RFP meeting.
KCTCS Board of Regents Liaison Hannah Rivera noted that b-vo of the agenda items names should change to reflect the new KCTCS Vice Presidents. The Update: Compensation and Classification and the Update: Learner Success and Workforce Development Rep01t needs to change. The Committee agreed and Ms. Rivera will make those changes to the agenda.
Ms. Rivera also noted that former KCTCS Board of Regent Chair Lisa Desmarais v1rill join the Board during th,e,vorking lunch to say goodbye and allow the Board members to honor her.
Acting Chair Stevens re,riewed the remainder of the agenda v\rith the Committee. He asked Ms. Rivera to explain the agenda items. President Czarapata also noted which Vice President or Cabinet member v1rill assist in each of the agenda items. Ms. Rivera shared that the Naming of the West Kentucky CTCAllied Health Building agenda item vdll be moved to the December Board meeting due to a conflict v\rith West Kentucky CTC President Dr. Reece.
Acting Chair Stevens asked Ms. Rivera to provide an update to the Committee on the KCTCS President Evaluation agenda item. Ms. Rivera noted that she had been in contact v\rith Regent Finan who will be conducting the evaluation survey in OnBoard. Acting Chair Stevens noted that he had spoken with Regent Finan and Regent Fletcher regarding the Evaluation process.
Ms. Duncan explained to the Committee the process of the Board Officer Elections. Since Regent Desmarais was not reappointed, a special election must be held to fill the empty officer role that was left.
Internal Audit Committee Report
Acting Chair Stevens shared that the KCTCS Board of Regents Audit Committee \'\rill meet before the September Board meeting, and he v1rill provide an update along v\rith the KCTCS Internal Auditor at the full Board meeting.
Next Meeting
Acting Chair Stevens announced that the next meeting of the KCTCS Board of Regents System Policy and Planning Committee would be held on August 31, 2022, at4:00 p.m. (ET).
Adjournment:
Acting Chair Stevens called for the adjournment of the meeting.
Regent Fletcher moved that the meeting adjourn. Regent Heerdink seconded the motion.
The motion was approved unanimously and adjourned at 4:50 p.m. (ET).
August 31, 2022
Date Approved
Signature are on file.
