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Meeting Materials

    Minutes

    Kentucky Community and Technical College System System Policy and Planning Committee 
    of the KCTCS Board of Regents Special Meeting 
    November 18, 2021 

    Members Present:

    • Ms. Lisa V. Desmarais, Chair
    • Mr. James Lee Stevens, Vice Chair
    • Dr. Wendy Fletcher, Secretary
    • Mr. Joseph Heerdink
    • Ms. Alexandrea Shouse
    • Mrs. Brianna Whitten 

    Call to Order:

    KCTCS Board of Regents Chair Lisa Desmarais called to order the System Policy and Planning Committee of the KCTCS Board of Regents special meeting at 4:35 p.m. (ET) on November 18, 2021. The meeting was held virtually via Microsoft TEAMS. The press was notified of the meeting on November 10, 2021. Hon. Pam Duncan, KCTCS General Counsel, served as parliamentarian.

    There being a quorum present, the meeting began. 

    Chair Desmarais welcomed the two new members of the KCTCS Board of Regents System Policy and Planning Committee. She introduced Mr. Joseph Heerdink and Mrs. Brianna Whitten as the new members to the Committee.

    New Business

    Chair Desmarais asked Ms. Rivera to post the draft of the KCTCS Board of Regents December 3, 2021, Meeting Agenda (Attachment A) for the Committee to see. She noted that on the Consent Agenda, Action: Personnel Actions will be moved to V. Board Agenda Items as the full Board will need to take action and this agenda item will no longer be on the Consent Agenda. Chair Desmarais then asked for discussion on “V. Board Agenda Items” noted on the draft agenda.

     Regent Heerdink asked if the Action: KCTCS Nonrecurring Employee Appreciation agenda item could include part-time staff numbers so they could be included if 

    applicable. Ms. Rivera noted that she would ask KCTCS Vice President Followell to include those numbers. 

    Regent Shouse asked for more clarification on the agenda item Information: Mandatory Vaccine Plan (OSHA Emergency Temporary Standard). Would everyone be required to be vaccinated? President Czarapata and Ms. Duncan noted that due to the new court ruling that there would be no mandatory vaccination. 

    Regent Whitten asked if more information regarding the OPEB Trust would be given at the meeting. Chair Desmarais noted that the Board had been given information in the past, but the Board has asked for more comprehensive information to be presented. She shared that due to the Board’s fiduciary responsibilities, the Board will need to take action on the agenda item being presented. Ms. Duncan noted that a FAQ regarding the OPEB Trust would be given the Board to explain the Trust and how it came to be. She also shared that outside legal counsel would be at the meeting to answer questions and provide a better overview. 

    Chair Desmarais asked Ms. Rivera to give an explanation to the Committee on the agenda item, Update: Employee Benefits. Ms. Rivera noted that this agenda item would give an overview of the total benefits that KCTCS employees receive and how it relates to employee’s total compensation. She noted that the Board asked to see a full picture of what employees receive and this agenda item would show in detail what the total benefit package is. 

    Vice Chair Stevens asked if the Board would receive an overview of any benefits that have been taken away. President Czarapata noted that he would work with Vice President Followell to get that information out to the Board. 

    Chair Desmarais asked Ms. Rivera to give the Committee an overview the program approval process agenda item. Ms. Rivera noted that Madisonville Community College would be presenting two programs for approval, and this would be the last time a college would present individual college program approvals. The Board will be voting on a policy that allow colleges to offer programs that have already been approved and that the KCTCS President would be allowed to approve those approvals. Ms. Duncan shared that the policies that the Board would be voting on are in the virtual workspace for the Board to review in advance of the meeting. 

    Chair Desmarais shared that the KCTCS Internal and External Audit Reports will be discussed at the KCTCS Board of Regents Audit Committee meeting that will take place on December 2, 2021. She shared that Mr. Jeff Holliday and Ms. Jenna Skop have been appointed to the KCTCS Board of Regents Audit Committee as external members. Regent Russell Cox and Regent Kimberly Green will also serve on the Committee. The KCTCS Internal and External Audit Reports will be discussed and accepted at the full Board meeting on Friday, December 3, 2021.

    Chair Desmarais did a time check and noted it was almost 6:00 p.m. She noted that the work the Committee did put together a great agenda for the December 3, 2021, KCTCS Board of Regents meeting. She asked if there was any further discussion. 

    There being none, she called for a motion to adjourn. 

    Adjournment:

    Chair Desmarais called for the adjournment of the meeting. 

    The motion was approved unanimously by the System Policy and Planning Committee, and the meeting adjourned at 6:02 p.m. (ET)

    January 20, 2022

    Date Approved

    Signature of approval are on file.