These GENERAL CONDITIONS are applicable to all bids and contracts with the Kentucky Community & Technical College System (KCTCS), Procurement to Payment Services Department.

We encourage you/your firm to study these conditions and retain copies for reference, as they are an integral part of all contracts awarded by the KCTCS Procurement to Payment Services Department.

The following GENERAL CONDITIONS are applicable to each Invitation to Bid issued by KCTCS and to each purchase made by any authorized method of acquisition. Each firm submitting a bid or selling to KCTCS shall be deemed to have assented to these conditions by the act of bidding and/or acceptance of a purchase request.

These GENERAL CONDITIONS will not be repeated in each Invitation to Bid although they shall be an integral part of each invitation and resulting contract. These General Conditions will be sent to any vendor upon request.

Additional conditions may be incorporated in specific Invitations to Bid, and contracts, and are generally termed "Special Conditions." Such special conditions will in no way operate to alter or nullify the general conditions and each bidder shall be responsible for compliance with both the general and special conditions. However, in cases of irreconcilable conflict, the special conditions will govern.

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Promotion1. Definitions


Promotion3. Applicability of General Terms and Conditions:

Promotion4. Contract Provisions by Reference

Promotion5. Governing Law and Dispute Resolution

Promotion6. Indemnification

Promotion7. Insurance

Promotion8. Termination for Convenience

Promotion9. Termination for Non-performance

Promotion10. Attorney’s Fees

Promotion11. Compensable Damages for Breach

Promotion12. Assignment and Subcontracting

Promotion13. Contractor’s Responsibility in Performing Work

Promotion14. Additions, Deletions or Contract Changes

Promotion15. Permits, Licenses and Taxes

Promotion16. Royalties, Patents, Copyrights and Trademarks

Promotion17. Copyright Ownership and Title to Designs and Copy

Promotion18. Proprietary Information, Data Duplication, and Disclosure

Promotion19. Contractor’s Responsibility for Records, Audits and Reports

Promotion20. Non-discrimination and Equal Opportunity

Promotion21. Contractor and Subcontractor Responsibility with Federally Funded Contracts

Promotion22. Open Records

Promotion23. Debarred, Suspended and Ineligible Status

Promotion24. Conflicts of Interest

Promotion25. General Warranties

Promotion26. Price Warranty

Promotion27. Final Inspection and Acceptance

Promotion28. Delivery, Transportation and Packaging

Promotion29. Price Redetermination

Promotion30. Freight

Promotion31. Terms for Prompt Payment

Promotion32. Procurement Card

Promotion33. Payment Card Industry – Data Security Standard Requirements (PCI-DSS)