Executive Summary - March 24-25, 2022

meeting highlights

The Board welcomed Dr. Sue Ellspermann, Ivy Tech President, and Dr. Sally Johnstone, NCHEMS President, to discuss single accreditation pros and cons and stories from other Systems that have pursued it. As a result of the conversation, an ad hoc team consisting of the Chancellor, four College Presidents, two Appointed Regents and a Faculty and Staff Regent will be established to look at this option for KCTCS. A follow-up report will be provided at the June 2022 meeting.

A report was received about personnel actions and ratified.

The board voted to raise tuition by $3 per credit hour for the 2022-23 academic year bringing the rate to $182 for in-state students, $364 for students living in counties contiguous to Kentucky and $637 for other out-of-state students. The Board did not raise tuition last year. KCTCS tuition remains the lowest in the state and about half the cost of university tuition.
A new four-year strategic plan for the System was approved focusing on three major goals 
  • Increase Learner Success
  • Increase Employment Success
  • Increase Organization Success 
The plan also updates the Mission, Vision, and Values of KCTCS.
At its last meeting in December 2021, the Board asked that an agenda item be placed on the March 2022 agenda that would allow for a one-time non-recurring employee appreciation amount of $500 before the end of the fiscal year. At the March meeting, the Board entertained this motion, but instead directed the President to bring forward a more robust, long-term compensation plan for employees. The compensation and classification plan will be voted on at the June 2022 meeting. 
The KCTCS Board of Regents had prior election processes that were not part of the new policy and procedure update currently being undertaken through the KCTCS Board of Regents review process. The Office of General Counsel identified compliance issues with the previous election process and changed the procedures to coordinate with the complete revision of the KCTCS Board of Regents Bylaws as directed by the Board. KCTCS Board of Regents Procedure 1.0-P Officer Election Procedure follows the new format and is compliant with state law and Board bylaws and policy. 
The Board may annually review the procedures for the KCTCS President’s Evaluation or may elect to review at a period of no longer than three years. Last review was February 5, 2019. As part of its three-year review, the Board determined no changes were needed to the current procedures.
As required by its Bylaws, the Board of Regents shall require a process for selection of all elected Regents and shall publish and implement that process with the assistance of colleges, the System Office, and staff members assigned thereto. Existing procedures for the election process were updated and streamlined for the elections.
The KCTCS Board of Regents Policy 5.2 Conflict of Interest Policy is intended to address statutory conflicts of interest as noted in KRS 45A and other conflicts that are not strictly statutory but may arise as actual conflicts or appearances of conflicts that require Regents to recuse themselves from matters before the Board.
The KCTCS Board of Regents has exclusive jurisdiction over the salary and benefits of all 
KCTCS employees. For those employees who do not fall within a band on the previously adopted salary schedule, the Board has only approved hiring and no other review of salary, benefits, or supplemental compensation has occurred. KCTCS Board Policy 2.11 Compensation of Non-Banded Employees/Executive Level Compensation established a policy to correct that gap in oversight, but the policy also requires a procedure for the KCTCS President to establish an appropriate base salary and supplemental compensation for the KCTCS executive leadership team. KCTCS Board Procedure 2.11-P will provide sufficient flexibility for the KCTCS President to hire executive leadership and to establish appropriate compensation while also maintaining the KCTCS Board of Regents exclusive jurisdiction over salary and benefits. KCTCS Board Procedure 2.11-P sets a range of acceptable salaries for executive level employees and sets a requirement for prior approval from the KCTCS Board Chair when salary and compensation exceed the range.
The Board approved 6,384 academic credential requests spanning between October 2, 2021 – January 7, 2022 (associate degrees, diplomas, and certificates). These credentials include:
    • 4,038 candidates for certificates;
    • 318 candidates for diplomas; and
    • 2,029 candidates for associate degrees.

other highlights:

  • Received updates/reports on the following items:
    • College report from Hazard Community and Technical College President Dr. 
    • KCTCS Internal Audit Report
    • Compensation and Classification Plan
    • Building Utilization and Consolidation
    • 2023 Budget Scenarios
    • 2022 Legislative Session
    • 2023 Board of Regents Meeting Calendar 

Next meeting

June 9-10, 2022

The KCTCS Board of Regents will conduct its next regularly scheduled meeting at 
Owensboro Community and Technical College.